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Shelby County

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Open Records Request

Anyone interested in exercising his or her rights under the Kentucky Open Records Act, Kentucky Revised Statute (KRS) 61.870 through KRS 61.884, to view Fiscal Court records may do so. For additional information about open records, Kentucky's Office of the Attorney General maintains the following Web page on open records and open meetings Open Records/Open Meetings Decision​ 

To make an open records request, you must submit an Open Records Request Form to the records custodian of each division from which you desire records. Each division has at least one individual designated as a records custodian. These individuals are specialists in open records requests and are responsible for consistently accepting and coordinating reviews of open records.

Procedure

  1. Fill out the Online Open Records Request Form OPEN RECORDS REQUEST.pdf

  2. The Open Records Request form shall be completed in its entirety.

  3. Fees are as follows:

    1. Public Records Copying Fees. For public records requested in a standard format for a noncommercial purpose, the Records Custodian may charge a fee of ten cents ($0.10) per page for photocopies or printed copies. If the requested records are provided in an electronic format, the Office may charge the actual cost of the electronic media or other physical medium provided, together with any actual and necessary mechanical processing costs associated with producing the records. The Office may also charge the actual cost of postage or other delivery expenses when requested records are mailed or otherwise delivered.

      For security, privacy, records-management, and information-technology purposes, the Office shall not accept, connect, access, upload records to, or otherwise use a flash drive, USB drive, external storage device, or other electronic storage media supplied by a requestor for the purpose of providing responsive public records. When electronic records are requested on physical media, the Office shall provide the electronic records on media supplied by the Office, and the requestor shall be responsible for the actual cost of the media.​

      The Office shall not charge a fee for staff time required to locate, review, redact, reproduce, or otherwise process public records requested for a noncommercial purpose, except to the extent otherwise authorized by applicable Kentucky law. Any authorized fees shall be paid prior to the production of copies, unless otherwise provided by law or approved by the Records Custodian.​​

    2. For public records requested for commercial purposes, the custodian may require the requestor to enter into a contract which will include the fees charged by the Office.  The Office will charge staff time required to produce copies of the records.  Any fees shall be paid before copies are made.

  4. All Open Records Requests shall be given to the Director of the Department of their designee for his/her review prior to fulfilling the request if deemed appropriate by the Director. The Open Records Request may be required to be cleared by the County Judge Executive and/or the County Attorney.

  5. All open record requests shall be responded to in accordance with the Kentucky Open Records Law. A copy of every Open Records Request will be provided to the County Judge Executive's Office.

Requestors should complete the Online form by clicking the button below.  Additional questions can be directed to cje.admin@shelbycoky.com​

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